INTRODUCTION

This manual has been compiled in compliance with the provisions of the above Act, and lists the records in the possession of the company

CONTACT INFORMATION

Managing Director

P.O. Box 76177
Lynnwood Ridge
Pretoria
0040

 

Street Address

Block A Glen Gables
c/o Lynnwood Rd & Gen Louis Botha Ave
Pretoria
Telephone: (012) 471 2500
Fax: (012) 348 5735

GUIDE TO THE ACT

The Human Rights Commission is required in terms of section 10 of the Act to produce a guide to the Act. The Commission may be contacted at Private Bag 2700, Houghton, 2041, phone (011) 484 8300.

RECORDS AVAILABLE IN TERMS OF OTHER LEGISLATION

Records of the company are available in accordance with the following legislation:
  • Companies Act
  • Trade Marks Act
  • Income Tax Act
  • Unemployment Insurance Act
  • Value Added Tax Act
  • Compensation for Occupational Injuries and Diseases Act
  • Basic Conditions of Employment Act
  • Employment Equity Act
  • Skills Development Levies Act

REQUEST FOR ACCESS TO RECORD

A request for access to records of the company must be in the prescribed form and contain the following information:
  • particulars of the requester, including a postal address or fax number in the Republic;
  • particulars of the records requested;
  • particulars of the right to be protected or exercised;
  • an explanation of why the record is required;
  • proof of the capacity of the requester, if the request is made on behalf of some other person.
The prescribed fee will be charged for every request for access to records. In addition, the prescribed fees for copying and access (determined in accordance with the time necessary to prepare the records) will be charged.

LIST OF RECORDS

Company Secretarial

  • Company statutes
  • Registers
  • Minutes of meetings
  • Statutory returns
  • Share certificates
  • Resignation letters of directors and officers

Travel Services

  • Supplier information and agreements
  • Client information and agreements
  • Standard conditions of business
  • Products and services information
  • Policies and standard forms
  • Correspondence with internal and external parties
  • Intranet

Finance

  • Financial statements
  • Monthly packs and trial balances
  • Ledgers
  • Reconciliations
  • Budgets and forecasts
  • Reports and returns
  • Bank account records
  • Copy invoices, statements and credit notes
  • Journals

Human Resources

  • Policies and procedures
  • Forms and Applications
  • Standard Letters and Notices
  • Workplace forum records
  • Benefit arrangements rules and records
  • Employee information
  • Personnel files
  • Service and other agreements

Sales and Account Management

  • Tenders and business proposals
  • Reports
  • Marketing information

Information technology

  • System documentation and manuals
  • Minutes of meetings
  • Systems and continuity materials